Call for Short-Term Scientific Missions (STSM) Applications

Call Number 6

6th Call for STSM Applications for Missions Occurring between 24th June 2019 and 31st March 2020.

All STSM activities must occur in their entirety within the dates specified above.



Short Term Scientific Missions (STSM) are institutional visits aimed at supporting individual mobility, fostering collaboration between individuals. The Guidelines for Action Management, Monitoring and Assessment should be followed to ensure the proper implementation of this networking instrument.


STSM applicants must be engaged in an official research programme as a PhD Student or postdoctoral fellow or can be employed by, or affiliated to, an institution, organisation or legal entity which has within its remit a clear association with performing research. The institutions / organisation or legal entity where applicants pursue their main strand of research are considered as Home Institutions. The Host Institution is the institution / organisation that will host the successful applicant.

Participation of “Early Career Investigators” (ECI) in STSM is particularly encouraged. An applicant can be considered as being an ECI when the time that has elapsed between the award date of the applicants PhD and the date of the applicants first involvement in the COST Action 15214 does not exceed 8 years. 

Specific information concerning STSM

STSMs can have a duration of between 5 days and 90 days (and up to 180 days if the applicant is an ECI – see definition of ECI above).

The financial support is a contribution to the overall expenses incurred during the STSM and may not necessarily cover all of the associated outgoings.

The following funding conditions apply and must be respected:

1. up to a maximum of EUR 1 650 in total can be afforded to each successful STSM applicant;

2. up to a maximum of EUR 160 per day can be afforded for accommodation and meal expenses;

3. STSM activities must occur in their entirety within the dates specified in this call.

Financial support is limited to cover travel, accommodation and meal expenses and is paid in the form of a Grant.

The amounts granted for each individual STSM will be determined during the evaluation process by the STSM committee. The selection of applicants is based on the scientific scope of the STSM application which must clearly compliment the overall objectives of the Action and be related to a specific Working Group.


Interested researchers can apply by following the instructions provided below and submitting their application and supporting documents by the deadline of 29th February 2020.


Available STMS scenarios:


The application process in details is as follows:

1. All applicants must carefully read the funding rules detailed in Section 7 of the COST Vademecum. This document is available here.

2. All applicants must register for an e-COST profile at - adding their bank account details to their profile.

3. The applicant must obtain a letter of invitation from the Host institution confirming that he/she can undertake the STSM on the given dates prior to submitting an application.

4. The applicant must complete, submit and download his/her STSM applications online at:

5. The applicant must send their STSM application form submitted to e-COST (pdf) and the relevant supporting documents to Prof. Roy Quinlan, STSM Coordinator AND in copy to the Chair of the Management Committee of the Action Prof. Pavel Hozak, using the e-form available at: - for evaluation before the application submission deadline expires.

The list of supporting documents to be submitted in pdf format for the evaluation are:

  • The submitted STSM application form (downloadable when the online application is submitted – see point 4 above)
  • A motivation letter including an overview of the proposed activities that will be performed which must contain a plan of work for the visit highlighting the proposed contribution to the scientific objectives of the respective COST Action;
  • A letter of support from the Home Institution;
  • Letter of invitation to the applicant from a senior researcher affiliated to the Host institution
  • A Full C.V. (including a list of academic publications – if applicable).


- Letter of Support from Home Institution

- Letter of Support from Host Institution

- Motivation Letter


The applications will then be assessed by the STSM Committee, which will perform the scientific and budgetary assessment of the applications against the perceived contribution that the proposed visit will make against the scientific objectives outlined in the Action’s Memorandum of Understanding (MoU).

Evaluation criteria:

  • Scientific quality of the proposal (scientific level of the project and how it is correlated to the aims of the Action) – weight 2
  • Technical feasibility (is the host lab equipment or technical knowledge required for the completion of a project, length of the STSM) – weight 1


Within 30 days from the end date of the STSM, the successful applicant must submit a scientific report to the Host institution, Prof. Roy Quinlan ( and Prof. Pavel Hozak (

The scientific report should cover statement of achieving the project aims, description of the work carried out and the outcome/results, expected publications that may arise from the STSM (if applicable).

Scientific report template (.doc)

The applicant is also responsible for acquiring an official acceptance letter / Email confirmation of acceptance from a senior Researcher affiliated to the Host institution formally accepting the scientific report.

This formal acceptance of the scientific report has to be sent to the Grant Holder (Michaela Zurkova, and Prof. Roy Quinlan ( for archiving purposes.

Failure to submit the scientific report within 30 days from the end date of the STSM will effectively cancel the Grant.

(Please note that the COST Association can request additional information to substantiate the information contained within the documents submitted by STSM applicants).

Deadline for applications to be submitted: until 29th February 2020

Expected date of notification of application outcome:
Up to two weeks from receiving the application

Period of STSM: between 24th June 2019 and 31st March 2020

Useful links:

Memorandum of Understanding for the implementation of the COST CA 15214 Action “An Integrative action for multidisciplinary studies on cellular structural networks”